The article “How to Consider the “What-ifs” in Times of Uncertainty” by Wayne Slater was originally published on the Prophix blog in April 2020. you can read the original article, Here.
How to Consider the “What-ifs” in Times of Uncertainty
The word “uncertainty” immediately invokes feelings of anxiety and fear. This is not unusual, as it’s a natural human reaction to prefer the comfort of predictability over the vagueness of uncertainty. It’s in our nature to plan our day, week, and year on the data available to us. Businesses and finance professionals are no different. When the future is uncertain, this increases the risk to businesses and anxiety escalates around how to tackle the situation quickly.
Uncertain times are just that, uncertain. They make predicting the future much harder at the precise time you need to plan for it the most. Like people, businesses need to change with the times as well. Plans are no longer set in stone and need to be revisited more than twice or thrice in a year.
The need for active forecasting based on real data is paramount to making well-informed decisions about the future. In uncertain times, it’s all about becoming agile. Think about how the United States went from one COVID-19 case in Jan. 2020 to over 140,0001 by the end of Mar. 2020. Whether your organization operates in healthcare or hospitality, your plans need to adapt quickly because new decisions need to be made. Project management has already started moving from waterfall methodologies to agile for more frequent output. Ask yourself, has this sort of innovation happened in FP&A? It’s high-time finance teams are equipped with the right tools to “shift from generating data to producing insights2” that drive superior decisions.
The World of CPM
Welcome to the world of CPM – Corporate Performance Management – a tool that transforms your finance department by making processes more efficient, agile, and automated, so that you can leverage your data to improve planning, reporting, security, workflows, and consolidations, all while reducing human error. Ultimately, CPM lets your organization be proactive and forward-thinking and enables finance leaders to better guide the organization during uncertain times.
Agile Scenario Planning
An especially important application in these uncertain times is scenario planning (see Fig.1 for contextual and transactional environmental factors involved in scenario planning). What realities is your business facing? What happens if consumer spending falls by 25%? Or if product revenue falls by 15%? Or do customers need to renegotiate payment terms? Whether sales are booming or declining, finance leaders need to go back and revisit their forecasts to assess the impact on cash flow and profitability and set correcting strategies. Having a centralized CPM tool like Prophix can make your life easier because it allows you to easily run scenarios on-the-fly.
Fig. 1: The Role of the Contextual Environment in Scenario Planning | https://sloanreview.mit.edu/article/using-scenario-planning-to-reshape-strategy/
Powerful tools let you transform your data and allow you to better model your operations, especially regarding “what-if” scenario planning. Positioning your company for success involves tough modeling to ensure business continuity.
Some industries are experiencing tremendous growth like healthcare, pharmaceuticals, and groceries. Concurrently, some are being hit hard financially such as hospitality, aviation, and retail. Cash flow planning becomes critical during uncertain times. With a robust CPM tool, you can easily model changes to your plans and move forward. It’s all about enabling you to plan smartly.
Your finance department probably spends long nights doing month-end and operational tasks. If they’re already spending 80% of their time on transactional tasks, it can be hard to shift focus to complex planning. Is your team equipped and ready to model endless scenarios in price adjustments, changes in capital spending, and fluctuating labor needs? Now, try to imagine a world where you already had a plan and solution in place to successfully steer you out of uncertainty…
Planning for Uncertainty
So, how you do you plan for uncertainty (see Fig. 2 for some tips on scenario planning)? Well, it depends on many factors, but it starts with having a tool that can effectively and centrally manage your data so that all your users can view and interpret the same information.
To prepare for uncertainty, you need to set the baseline financial plan and the appropriate objectives/strategic goals. Next, prepare for different outcomes by involving more people in your planning process and considering best- and worst-case scenarios. CPM software lets you do this seamlessly through workflow project management capabilities.
Once your data is centralized, it’s easy to assess your performance against planned objectives. As you understand your variances, you can measure performance, visualize the future, and adapt accordingly with agility. Once everyone agrees, you can automate report distribution, buying you more time for value creation and generating insights.
Fig. 2: The DOs and DON’Ts of Scenario Planning | https://www.mckinsey.com/business-functions/strategy-and-corporate-finance/our-insights/overcoming-obstacles-to-effective-scenario-planning
As you can see, scenario planning is closely linked with both budgeting and forecasting. Things change, uncertainty arises, and plans evolve. In finance, scenarios act as guiding frameworks about events that may or may not take place in the future.
As finance leaders, we must proactively plan for the unknown and incorporate it into our forecasts. We must assess more frequently whether we are meeting our objectives, and if these objectives need to be changed. Scenario planning helps mitigate variances by focusing on the realities of the business. It helps finance leaders manage resources and improve decision-making by considering opportunities and risks.
In summary, the strategy is all about envisioning and implementing ideas and goals that let you compete and win in the marketplace. Don’t let old habits of the past slow down your organization and its predisposition to change. CPM tools like Prophix provide you with the technological solutions that help innovate the Office of Finance in a rapidly evolving environment to give you a competitive edge in a world of big data and increasing complexity.
Join the live discussion with Q&A to learn what CFOs around the globe can do to respond to changing conditions and ensure business continuity while improving planning and minimizing risk.
Prophix develops innovative software that automates critical financial processes such as budgeting, planning, consolidation, and reporting — improving a company’s profitability and minimizing its risks. Thousands of forward-looking organizations in more than 90 countries use software from Prophix to gain increased visibility and insight into their business performance.
About Encompass Solutions
Encompass Solutions is a business and software consulting firm that specializes in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of the Industry.