In Electronic Document Interchange (EDI), an EDI 856 Advance Shipment Notification (ASN) is most commonly utilized as a method of shipment confirmation between a supplier and retailer. The 856 provides visibility for inbound shipments, automation of receiving, and confirmation for direct vendor-to-consumer shipments.
An EDI 856 Advance Shipment Notification is typically insufficient to fully comply with EDI standards. additional documentation is necessary to fully comply with the sales cycle requirements. An acknowledgment document, such as an 810 Invoice, will need to be included as well as an advance shipping notice, such as an EDI 856 Advance Shipment Notification. an EDI 856 will include important information regarding the outbound shipment, including the shipment’s contents and how the items were prepared for shipment.
EDI 856 Format
EDI 856 Advance Shipment Notification Key Data
When it comes to an EDI 856 Advanced Shipment Notification, depending on the agreement between trading partners, there is typically a set of standard data that is included, such as:
- Purchase order number
- Shipment notice number
- Shipment destination
- Shipment source
- Shipping date
- Delivery date
- Unique product and service identifiers, including UPC/EAN/GTIN and their respective quantities
Additional data may be required according to trading partner specifications. These data can include:
- Carrier and service levels
- tracking numbers
- terms of freight
- Vendor part numbers
- Buyer Item number
- Item description
EDI 856 Advance Shipment Notification Benefits
EDI 856 offers plenty of benefits to both the purchaser and the supplier. When implementing the use of ASN, benefits can include:
- Increased visibility into shipment progress and contents
- Increased shipment accuracy
- Increased fulfillment rates
- Easy cross-referencing between PO and shipment
- Reduced need for safety stock
For more information on Encompass Solutions’ EDI offerings, read more about our Rapid EDI Implementation.
About Encompass Solutions
Encompass Solutions is a business and software consulting firm that specializes in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of Industry.
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