EDI 810 Invoice | Supply Chain Documents | Electronic Data Interchange

In Electronic Document Interchange (EDI), an EDI 810 is the electronic version of a traditional paper invoice. Used primarily in the manufacturing and retail industries, an EDI 810 Invoice is sent by the vendor or supplier to a retail partner or distributor to request payment for products and/or services.

While the EDI 810 invoice is the most commonly utilized electronic invoice, there are multiple EDI documents supporting invoicing. In addition to the 810, EDI 880 and EDI 894 are commonly used. The former invoices grocery products specifically and the latter is utilized for vendor managed inventory (VMI) models.

EDI 810 Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*>
GS*IN*4405197800*999999999*20101205*1710*1320*X*004010VICS
ST*810*1004
BIG*20101204*217224*20101204*P792940
REF*DP*099
REF*IA*99999
N1*ST**92*123
ITD*01*3***0**60
IT1*1*4*EA*8.60**UP*999999330023
IT1*2*2*EA*15.00**UP*999999330115
IT1*3*2*EA*7.30**UP*999999330146
IT1*4*4*EA*17.20**UP*999999330184
IT1*5*8*EA*4.30**UP*999999330320
IT1*6*4*EA*4.30**UP*999999330337
IT1*7*6*EA*1.50**UP*999999330634
IT1*8*6*EA*1.50**UP*999999330641
TDS*21740
CAD*****GTCT**BM*99999
CTT*8
SE*18*1004
GE*1*1320
IEA*1*000001320

EDI 810 Invoice Key Data

The EDI 810 Invoice contains several key data elements that help route the correct information during a transaction. These data are:

Invoice number
Purchase order number
Invoice date
Product and service identifiers, including UPC/EAN/GTIN, as well as their quantities
Item price

It is not uncommon for additional data to be included in an EDI 810, depending on the client’s needs and level of customization. Additional data may include:

Carrier and service levels
Invoice terms
Ship to and remit to locations
Vendor number
Charges and/or allowances
Taxes
Buyer item number
Vendor part number
Shipping information

EDI 810 Invoice Benefits

Utilizing the EDI 810 invoice offers several benefits to both the supplier and the purchaser. These benefits will depend on the transaction’s level of automation and integration on either party’s system. These benefits can include:

Increased efficiency, reduced time to complete transactions, and decreased volume of paper flow
Less time spent in manually submitting invoices on the supplier’s end
Less time spent manually entering invoices on the purchaser’s end
Increased resources to focus on value-added work for both supplier and purchaser
A significant reduction, if not outright elimination, on errors associated with manual entry
Reconciliation against orders/shipments to verify correct invoice amounts
Better order fulfillment
Faster payment

For more information on Encompass Solutions’ EDI offerings, read more about our Rapid EDI Implementation.

About Encompass Solutions

Encompass Solutions is a business and software consulting firm that specializes in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of Industry.