Every year, millions of workers brave the cold to perform year-end full physical inventories in the final weeks of the fiscal year – with mixed results. While this annual ritual is in many cases the only way to reconcile inventory variances incurred throughout the year, it doesn’t need to be. Enter the cycle count.

Cycle Counts That Count will help you implement better cycle counting on a daily, weekly, or monthly basis starting in April and let you potentially conduct your last ever year-end full physical inventory that same year. The final full physical will validate your efforts at daily counting and provide management with the data they need to determine when to switch to a cycle only inventory process.

Cycle Counts That Count Or: How I Learned To Stop Worrying About The Year-End Full Physical Inventory And Love The Cycle Count

An effectively implemented cycle count program can, within 9 months, effectively do away with conducting a full physical inventory. That’s right. You can free your organization from the dreaded yearly shutdown that pulls staff away from their families during the holiday season and closes your shipping doors for a week. Now, what if we told you that our workshop would ensure you’d never have to perform another year-end full physical inventory, ever? Contact Encompass today to set up your workshop and we can help you perform cycle counts that count!

We can work with you to level work out over sessions that coincide with your low periods:

Cycle Count Project Management

Partner with your Encompass team to lay out a simple project for implementing daily or weekly cycle counting for your organization. The audience should include senior management, such as plant managers, the controller, or the executive team, as well as staff responsible for inventory control.

Our first workshop will review how a typical daily cycle counting program looks, how much time will be required to conduct daily counts, as well as case studies in efficiency gained by accurate inventory adjusted on a quicker basis. A series of planning documents will be provided and reviewed during this session which will create a custom-tailored implementation plan for your organization.

Our second workshop will include the same audience. The consultant will review your implementation plan with you and then provide training on setup, configuration, and daily processing of counts in Epicor. The goal of the session is to provide you with a simple roadmap you can follow to get the program up and running immediately for a small subset of product while you complete the implementation plan and ramp-up to include all products over the following 45 days. The session will be recorded to be used by staff for reference in the future.

Your First Count Workshop

We will schedule a follow-up session with our consultant and your finance and warehouse teams to work with you on setting up and processing your first cycle count.

Quarterly Reporting Workshop

We will then follow up with your inventory control team and workshop with your inventory control team to review your first 90 days of results, and help this team prepare their first cycle counting efficiency reports back for management.

End of the Year-End Workshop

In this workshop, your consultant will review best practices for a year-end full physical inventory and work with your team as they prepare to answer a critical question for management: Is this our last year-end inventory.

The agenda will include time to:

  • Review cycle count reports to determine how well parts are being counted based on ABC codes.
  • Review methods to identify problem parts based on recurring variances and suggest probable root causes.
  • Provide best practices for preparing for the full physical.
  • Provide Suggestions for reconciling year-end results and evaluating the cycle counting program’s success for the year.

Encompass are ready to partner with you today. For more information please speak to your consultant, Customer Account Manager (CAM) or our team at info@encompass-inc.com.

About Encompass Solutions

Encompass Solutions is a business and software consulting firm that specializes in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of Industry.


What follows is part one of a multi-part blog post on selecting handheld mobile barcode scanners. Many questions, thoughts, and general discussions take place during the selection process. I will attempt to give you some overall guidance, but ultimately your decision should be based on your internal operations and preferences.

There are several key components to any mobile handheld scanner:

  • Imager Type
  • WiFi/Cellular Connection
  • Operating System (Windows Mobile or Android)
  • Working Conditions
  • Integrated Camera

Where To Begin Evaluating Barcode Scanners

Arguably the single most important component of barcode scanners (and why it’s listed first) is the imager type. You will need to know what the average scan range will be in order to determine a suitable scanner. For instance, if your operators will do close-up scanning (i.e. 1-5 feet) a standard range scanner will work fine in most cases. However, if you intend to have operators scanning from floor-level up to products on a higher shelf, consider an extended range imager. An extended range imager will be more expensive but able to perform both standard and extended range scans.

A close second criterion to evaluate is the ability for your imager to read 1D and 2D (QR codes) barcodes. If you decide (or your supplier decides) to start using QR codes, you will need to make sure to have 2D scanning capabilities. Most modern imagers accommodate 2D scanning, but it is something to note when shopping around. While we’re talking about 1D and 2D barcodes, it’s worth mentioning to always make sure your mobile handheld device supports a wide range of barcode symbologies. Symbologies are the different style of barcodes and are very important, but extremely technical and not suitable for discussion here. You can read more about the history of the barcode and symbologies here.

I’ll cover more aspects of the handheld in part two of this series….

About Encompass Solutions

Encompass Solutions, Inc. is an ERP consulting firm, NetSuite Solution Provider and Epicor Gold Partner that offers professional services in business consulting, project management, and software implementation. Whether undertaking full-scale implementation, integration, and renovation of existing systems or addressing the emerging challenges in corporate and operational growth, Encompass provides a specialized approach to every client’s needs. As experts in identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of Industry.